REGULAR MEETING MARCH 5, 2008
The Arizona City Sanitary District Board of Directors held a Regular Meeting at 6:00 p.m., Wednesday, March 5, 2008, at the regular meeting place of 12922 S. Kashmir Road, Arizona City, Arizona.
Board Members Present: Richard Autry, David Campion, Joanne McKenzie, William Miller
Board Members Absent: Cecil Borboa
Staff Present: Mary Boileau; Susan Versluis, Gary Boileau
Guests: Michelle Swann, CGSUS; Tom McCarville, Legal Council for AZ City Golf, LLC; Randy Tirpak and Gary Neuman, Brown and Caldwell; Kim Allen, Resident
1. Call to Order: Chairman called meeting to order at 6:00 p.m.
2. Welcome to Guests: Chairman welcomed guests
3. Discussion and possible action on the overall general look of the future planning of the treatment plant: Mr. Neuman gave a presentation and hand out of a study that Brown and Caldwell would like to do to determine the best path to take for future waste water need. They would determine the most cost effective design modifications and/or process modifications that need to be done for the current and future treating and reclaiming wastewater generated within the District’s jurisdiction. Report is on file at the District.
Motion made by Member McKenzie to have Brown and Caldwell come up with a price for this kind of study. Motion seconded by Member Miller. Vote – 4 Ayes with one member being absent. Motion carried.
4. Discussion and possible action regarding the Reclaimed Water Reuse Agreement with the Arizona City Golf Course
5. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding AM Golf LLC / Reclaimed Water Reuse Agreement : Motion made by Member Campion to convene into executive session. Motion seconded my Member McKenzie. Vote – 4 Ayes with one member being absent. Motion carried.
Convened into executive session at 6:29 p.m.
Back into regular session at 6:52 p.m.
6. Discussion and possible direction regarding AM Golf LLC / Reclaimed Water Reuse Agreement: Mr. McCarville stated that there is an amended effluent agreement. They are hoping to have it to the District, along with a letter of legality on the old agreement, by next week. Mr. McCarville stated that they are working on it with a sense of urgency. Should have it for discussion at the next board meeting.
7. Discussion regarding effluent flows to others: Flow chart provided as the Board had requested to have an up to date flow chart provided at each meeting. Mr. Boileau wanted the Board to know that if all other flows were shut off the golf course would not get any more water than they are. It would just flood the back end of the plant. Member Miller asked if they could get more flow with a bigger pump. Mr. Boileau stated that would be something for our engineers to look at.
8. Discussion and possible action regarding the District’s DMA / 208 Planning Area: Motion made by Member Campion to advise our Attorney to file an objection. Motion seconded by Member Miller. Vote – 4 Ayes with one member being absent. Motion carried.
9. Discussion and possible action regarding the Draft Rate Study: Draft rate study handed out to the Board again so they can take it home and review it.
10. Discussion and update regarding the Live Oak Ranch Subdivision: The elder valves at Live Oak have been repaired and finished. They have passed their final inspections and all but the six that had permits have been plugged. There were also some elder valves installed on vacant lots. These have been plugged also.
We now need to get the plans with the seal on them from Manhard so Brown and Caldwell can get the ADEQ approval of the system.
11. Discussion and update regarding the Recharge Project: No report was received from Bosque Engineering.
12. Review and approval of Minutes:
A. Regular Meeting: February 20, 2008
Motion made by Member Miller to approve the minutes of the February 20, 2008 meeting. Motion seconded by Member McKenzie. Vote – 4 Ayes with one member being absent. Motion carried.
13. Call to the Public: Mr. Allen had three questions.
1. When will the draft rate study be available to the public? Question referred to staff for after the meeting.
2. When will the budget be available to the public? Question referred to staff for after the meeting.
3. Why does the District have two meetings per month?
14. Set future meeting dates:
Regular Meetings: March 19, 2008
April 2, 2008
April 16, 2008
May 7, 2008
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
15. Discussion and action regarding all Future Agenda items and concerns:
* 03/19/08 - Rate Study Review
* 03/19/08 - Reclaimed Water Reuse Agreement
* 03/19/08 - Recharge Project Update
* 03/19/08 - DMA / 208 Update
* 03/19/08 - Staff Reports
* Future - Setting policy regarding non-collectable Accounts Receivable
* Future - Location for Satellite Plant
16. ADJOURN: Motion made by Member Miller to adjourn the meeting. Motion seconded by Member McKenzie. Vote – 4 Ayes with one member being absent. Motion carried.
Date: * _03/20/2008__ Signature: _____ _________________________
Clerk of the Board
* Date minutes approved.
