REGULAR MEETING OCTOBER 15, 2008
The Arizona City Sanitary District Board of Directors held a Regular Meeting at 6:00 p.m., Wednesday, October 15, 2008, at the regular meeting place of 12922 S. Kashmir Road, Arizona City, Arizona.
Board Members Present: Richard Autry, David Campion, Joanne McKenzie, William Miller
Board Member Attending by Cecil Borboa
Telephonic Conference
Board Members Absent: None
Staff Present: Frank Andrews, Mary Boileau, Susan Versluis
Guests: William Sullivan, CGSUS; Randy Tirpak, Gary Newman, Brown and Caldwell; Dave Grangaard, Canacorn; Dan Slavin, Francis J Slavin, P.C.; Steve Owen, Pacific Environmental Resources Corp (PERC); Kim Allen, Resident; Gary Boileau
1. Call to Order: Chairman called the meeting to order at 6:00 p.m.
2. Welcome to Guests – Chairman’s comments: Chairman welcomed guests.
ORDER OF AGENDA CHANGED:
4. Update regarding Mesquite Grove Assisted Living Facility:
A. General Update: Mr. Tirpak reported that Brown and Caldwell met with Kathy Mills, Mills Engineering regarding the lift station for Mesquite Grove Assisted Living Facility. A major issue with the plans Ms. Mills submitted is the absence of the electrical plans. Mr. Ethington and Ms. Mills advised Mr. Tirpak they were to get with an electrical engineer on board to develop the electrical plans. As of this meeting, Brown and Caldwell have not received those plans. Mr. Tirpak will follow-up with Ms. Mills.
B. ADEQ Capacity Assurance Forms: The Sanitary District is not going to issue the Capacity Assurance Forms at this time.
5. Reexamine immediate and future needs of the District as identified by District Engineer and District Staff:
A. Possible funding through grants: Mr. Sullivan has been in contact with Barbara Pashkowski of Gust Resenfeld. She indicated she is willing to come and talk to the Board at one of the upcoming evening meetings to discuss grants and other funding options.
B. Prioritize engineering recommendations:
There are a lot of very expensive repairs that need to be done at this time. The District needs to prioritize those repairs to move ahead. Chairman Autry feels the rag problem is first and foremost. He further recommends that we put a halt to the Master Planning and other projects that the engineers are working on until we get the plant problems resolved. Mr. Newman recommends having a work session with the engineers, plant supervisor, and board to discuss options for solving the rag problem and prioritizing the other projects.
Motion made by Member Miller to stop work on the Master Plan. Motion seconded by Member McKenzie. Vote - 5 Ayes. Motion carried.
ORIGINAL ORDER OF AGENDA RESUMED:
3. Discussion pertaining to a future Wastewater Treatment Facility located in Section 21, Township 8 South Range 6 East:
Steve Owen, PERC, gave a presentation on different waste water plants they have designed, built, and operated. PERC is a water quality risk management firm.
James and Diane Hamel and Canacorn, LLC, who own land in the District’s DMA, want to donate 40 acres to the District and build a waste water treatment plant to service that area. The acreage they want to donate is the NW corner of the NE corner of section 21.
The Board asked Brown and Caldwell to formulating questions for PERC to determine if the land would fit the District’s needs.
6. Discussion and possible action regarding Opt Co., Inc. Change Order No. 2 to the original agreement for services dated July 24, 2008 adding repair work for SBR #1: Motion made by Member Miller to approve Change Order No. 2 adding repair work for SBR #1. Motion seconded by Member Campion. Vote – 5 Ayes. Motion carried.
7. General Plant Operational Update:
A. Plant Supervisor’s general operational update:
(1) General Report: Report on file at the District Offices
(2) Update regarding the Recharge Facility: Mr. Andrews stated that he is having problems getting Mr. Livingston to fix the problems at the recharge site. The repairs on the leaky valves are still not completed and now there are flow meter issues. Mr. Sullivan will send a follow up letter.
(3) Purchase of a Sewer Camera: Tabled until we have the third bid.
(4) Purchase of Safety Shoring: Since the shoring is not in this year’s budget it will not be purchased. It can be put in next years budget and purchased then.
(5) October influent, discharges and compliance status: Report on file at the District Offices.
8. Administrative Update:
A. Office Manager’s general operational update
(1) General Report
(2) Status of Sewer Service Connection Permits
(3) September direct disbursements and transfers to the County
Report on file at the district offices.
9. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation:
Motion made by Member McKenzie to convene into Executive Session. Motion seconded by Member Miller. Vote – 5 Ayes. Motion carried.
Convened into Executive Session 7:25 p.m.
Reconvened Regular Session at 7:55 p.m.
10. Direction or authorization regarding the Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation:
No direction or authorization given.
11. Review and approval of Minutes:
A. Work Session: September 24, 2008
B. Regular Meeting: October 1, 2008
Motion made by Member Campion to approve the Work Session minutes of September 24, 2008 and the Regular Meeting minutes of October 1, 2008 as presented. Motion seconded by Member Miller. Vote -- 5 ayes. Motion carried.
12. Call to the Public: No public comment.
13. Set future meeting dates:
Regular Meetings: November 5, 2008
November 19, 2008
December 3, 2008
December 17, 2008
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
14. Discussion and action regarding all Future Agenda items and concerns:
* 11/05/08 - Home Connected without issuance of a Sewer Permit
* 11/05/08 - Staff Reports
* 11/05/08 - Appoint JOC Committee
* 11/05/08 - Sources of funding
* Future - Wastewater and Collection System Master Plan
* Future - Reclaimed Reuse Agreement
* Future - Mesquite Assisted Living Facility
* Future - New Admin Building Planning & Development
* Future - Location for Satellite Plant
15. ADJOURN
Motion made by Member McKenzie to adjourn. Motion seconded by Member Campion. Vote -- 5 ayes. Motion carried.
Meeting adjourned at 7:57 p.m.
Date: * _11/05/2008__ Signature: _____ _________________________
Clerk of the Board
