WORK SESSION                                                               SEPTEMBER 24, 2008

The Arizona City Sanitary District Board of Directors held a Work Session at 6:00 p.m., Wednesday, September 24, 2008, at a special meeting place located at the Arizona City Fire District, 14022 S. Sunland Gin Road, Arizona City, Arizona.

Board Members Present:                   Richard Autry, David Campion and William Miller

Board Members Absent:                     Joanne McKenzie and Cecil Borboa

Staff Present:                                      None

Guests:                                               William Sullivan, CGSUS; Randy Tirpak, Brown & Caldwell; Frank Acuna, Vice Mayor, City of Eloy; City of Eloy Council Members Etta Ruth Amerson, Angie Sauceda and J.W. Tidwell; Joe Blanton, City of Eloy City Manager; John Mitchell, City of Eloy Director of Public Works; and Stephen Cooper, City of Eloy, Attorney and various members of the public.

1.         Call to Order:  Chairman Autry called the meeting to order at 6:05 p.m.

2.         Welcome to Guests and Chairman’s comments:  Chairman welcomed everyone to the meeting and led introductions.

3.         Discussion with City of Eloy regarding coordination of sewer service within an area the Arizona City Sanitary District is the Designated Management Authority:

Mr. Tirpak provided an overview of the District, its jurisdictional boundaries and area for which the District is the Designated Management Authority (DMA).  A map delineating the District’s current jurisdictional boundaries and the area where it is the DMA was displayed and discussed.  Areas of coordination were discussed, including the need to ensure the District is involved early in any development discussions of lands where the District is the DMA. Mr. Tirpak discussed the portion of the state land which Eloy is seeking to annex and for which the District is the DMA. 

Mr. Blanton explained that the City of Eloy’s approval of the Pre-Annexation Agreement encompassing State lands was done to commence the formal process of State Land approval and that no agreement had been executed.  He indicated that the City of Eloy did not intend to offer sewer service to lands over which the District is the DMA and that the inclusion within the Pre-Annexation Agreement of a commitment to serve State lands where the District was the DMA was inadvertent.  Mr. Blanton assured the District’s Board that the oversight would be remedied in the final Pre-Annexation Agreement executed with the State. 

General discussion was held regarding the need for better lines of communication between the City of Eloy and the District regarding development and planning for future sewer service in the region and the opportunity during the current lull in development to explore some joint planning and the feasibility of the joint use of facilities, such as treatment plants and recharge facilities.  Both the City and the District expressed a desire to maximize benefit to the region while minimizing costs and that coordination will enhance that goal.  Mr. Mitchell noted that development will be responsible for paying for sewer infrastructure and, therefore, the timing of development and the developer’s financial resources impact the ability and feasibility of the City and the District to coordinate and to evaluate and pursue joint use facilities.

4.         ADJOURN:  

Motion made by Member Miller to adjourn.  Motion seconded by Member Campion.  Vote --3 ayes.  Motion carried.

Meeting adjourned at 6:42 p.m.         

Date:    *  __10/15/2008_____                 Signature:  _______________________________

                                                                                  Clerk of the Board

* Date = Date Board Meeting minutes were approved.