ARIZONA CITY SANITARY DISTRICT
P.O. BOX 2377
12922 S. KASHMIR ROAD
ARIZONA CITY, AZ 85223
(520) 466-5203
The Arizona City Sanitary District Board of Directors will hold a Regular Meeting on Wednesday, September 17, 2008 at 6:00 p.m. at the regular meeting place at the District’s Office located at 12922 S. Kashmir Road, Arizona City, Arizona. At the meeting, the Board of Directors may discuss, vote or take other action with respect to any of the following agenda items:
A G E N D A
NOTE: One or more Board Members may participate in this meeting by telephonic conference call.
1. Call to Order
2. Welcome to Guests – Chairman’s comments
3. Update from Bosque Engineering regarding the status of the recharge facility
4. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding the District’s Recharge Facility
5. Discussion and possible direction regarding the Recharge project
6. Discussion and possible action regarding District Facility needs as prepared by Brown and Caldwell
7. Update regarding the Mesquite Grove Assisted Living Facility
8. Discussion and possible action regarding adopting revisions to the District’s Procurement Policies
9. Discussion and possible action authorizing the District Engineer and District Attorney to proceed with a Request for Qualifications for solicitation of Job Order Contract(s) for work at the District Facility
10. Discussion and possible action regarding direction for proceeding with repair and maintenance work at the District Facility through solicitation of Job Order Contract(s) for the following:
A. Modifications to existing Maintenance Building as per the recommendations of the geotechnical report
B. Upgrade electrical fixtures in the Headworks Building including relocating the bio-guard system
C. Construct vestibule outside electrical room door to prevent direct passage from headworks area into electrical room
D. Close off louvered openings from headworks room into blower room; add new louvers on east wall of building
E. Add hand railings around entire roof of SBR Tanks
F. Surface prep and re-coat steel beams spanning SBR equipment openings in roof
11. Discussion and possible action regarding Opt Co., Inc. Change Order No. 1 to the original agreement for services dated July 24, 2008 adding repair work for SBR #2
12. General Plant Operational Update:
A. Plant Supervisor’s general operational update
(1) General Report
(2) Estimate to clean the “old” ditch for possible use
(3) Estimate to cleanout the Grit chamber septic liquid provided it passes testing standards (Safety Audit identified item)
(4) Electrical repairs at the Brookside and Henness Road Lift Stations (Safety Audit identified items)
(5) Hatch covers at the Henness Road Lift Station (Safety Audit identified item)
(6) Moving blower tube and hydraulic lines while SBR #2 is out of service
(7) Safety Davit Arm Hoist and harnesses
(8) Cutting hole in hatch covers for sampling safety
(9) September influent, discharges and compliance status
13. Administrative Update:
A. Office Manager’s general operational update
(1) General Report
(2) Status of Sewer Service Connection Permits
(3) August direct disbursements and transfers to the County
14. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding the District’s Designated Management Area and annexations by the City of Eloy
15. Discussion and possible direction regarding meeting with the City of Eloy regarding the District’s Designated Management Area and annexations by the City of Eloy
16. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation
17. Direction or authorization regarding the Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation
The Board may call for a motion to convene into one or more executive sessions for the purpose of obtaining legal advice from the District's legal counsel on any of the above agenda items pursuant to A.R.S. §38-431.03(A)(3) and (4).
18. Review and approval of Minutes:
A. Regular Meeting: September 3, 2008
19. Call to the Public
20. Set future meeting dates:
Regular Meetings: October 1, 2008
October 17, 2008
November 5, 2008
November 19, 2008
Work Session: September 24, 2008 @ 6:00 p.m.
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
21. Discussion and action regarding all Future Agenda items and concerns:
* 10/01/08 - Plant Operational Report
* 10/17/08 - Staff Reports
* Near Future - New Admin Building Planning & Development
* Future - Wastewater and Collection System Master Plan
* Future - Reclaimed Reuse Agreement
* Future - Mesquite Assisted Living Facility
* Future - Location for Satellite Plant
22. ADJOURN
I, Susan Versluis, do hereby swear that I posted the foregoing notice and agenda at the District’s Office Building on S. Kashmir Road on Tuesday, September 16, 2008 prior to 6:00 p.m.
_________________________________
Susan Versluis
This notice is posted in accordance with A.R.S. §38-431, et seq. All Members of the public are invited to attend this meeting. The Agenda, together with non-confidential supporting documents are available for viewing in the District’s Office during normal business hours.
The “Call to the Public" is a time period for members of the public to address a public body on any item of concern relating to subject matter within the public body's jurisdiction but not specifically listed on the agenda. The Board is not permitted to discuss items not specifically identified on the agenda, but may direct staff to study the matter or schedule the matter for a future open meeting.
Members wishing to address the Board must identify themselves and the matter to be discussed by: 1) Filling out a speaker’s request form, if provided and handing it to the Office Manager or Chairman; 2) Informing the Office Manager prior to the meeting; or 3) Raising your hand in the Welcome of Guests – Chairman's comment portion of the Agenda and awaiting recognition by the Chairman.
