REGULAR MEETING AUGUST 20, 2008
The Arizona City Sanitary District Board of Directors held a Regular Meeting at 6:00 p.m., Wednesday, August 20, 2008, at the regular meeting place of 12922 S. Kashmir Road, Arizona City, Arizona.
Board Members Present: Richard Autry, David Campion, Joanne McKenzie, William Miller
Board Member Attending by Cecil Borboa
Telephonic Conference
Board Members Absent: None
Staff Present: Frank Andrews, Mary Boileau, Susan Versluis
Guests: William Sullivan, CGSUS; Randy Tirpak, Brown and Caldwell; Kim Allen, Resident
1. Call to Order: Vice Chairman called meeting to order at 6:00 p.m. as Chairman did not arrive until 7:01 p.m.
2. Welcome to Guests – Chairman’s comments: Vice Chairman welcomed guests
3. Discussion and possible action regarding estimates received to clean out one SBR Tank and the pumps needed for the transfer of the mixed liquor
A. Banks Liquid Transport - $32,000.00
B. Simon Sewer Maintenance - $48,500.00
C. Synagro - $93,700.00
D. Rain for Rent - $5,447.24
Mr. Andrews received three bids for cleaning out one SBR tank as stated in A. B. and C above. The prices can be adjusted depending on the amount of liquid and rags that actually will be removed. Item D. is the price for renting a pump to transfer the contents from one SBR tank to the other.
Simon’s bid it stated it was for cleaning two tanks. Member Miller asked for clarification as to whether the price is for one or two SBR Tanks. Mr. Andrews stated the price is for cleaning of one SBR tank.
Member McKenzie would like for the District to require a performance bond. Mr. Sullivan explained that if you do not pay for the job up front you do not need a bond as long as they are licensed. He stated that usually on small jobs you do not ask for a performance bond.
Member McKenzie would like certification as to where they are hauling the sludge.
Member Campion wants to know why we can’t put the liquid back into our own system instead of having it hauled and disposed of into another sewer system. The rags will go to the landfill. Mr. Andrews will find out if we can put it back into our system to save the District some money.
Motion made by Member McKenzie to accept the bid from Bank’s Liquid Transport provided the following conditions are met: (1) Bank’s Liquid has adequate insurance and copy is filed with the District; (2) All disposal is in accordance with State and Federal Laws; (3) The District is notified of the disposal site; and (4) Bank’s Liquid is licensed to do the work. Motion seconded by Member Campion. Vote -- 4 ayes. Motion carried.
Motion made by Member Campion to authorizing pump rental from Rain for Rent. Motion seconded by Member McKenzie. Vote – 4 Ayes. Motion carried.
4. Discussion and possible action approving Brown and Caldwell to proceed with Authorization No. 7, EQ Basin liner replacement:
Motion by Member McKenzie to approve Authorization No. 7 with Task No. 4 contingent upon the District approving Job Order Contracting. Motion seconded by Member Campion. Vote – 4 Ayes. Motion carried.
5. General Plant Operational Update:
A. Plant Supervisor’s general operational update
(1) General Report – Report on file at District Office.
(2) Lift Station Security and Telemetry – There is no security at the lift stations or any way to know if there is an alarm. Mr. Andrews would like to add security and get the lift stations wired to SCADA so the operators will know when there is a problem
(3) Electrical Service to the Recharge Facility – Mr. Andrews would like to have an electrical drop put in at the recharge facility for lights and to pull samples. This will eliminate the need to bring a generator to the site each time samples are to be pulled.
(4) Fire Alarms installed at the Treatment Plant – One bid received in the amount of $7,475.00.
(5) Arizona Water & Wastewater Response Network – Mr. Andrews would like us to join this network. If we need emergency help we can call the utilities on AZWARN network to help. This will be placed on the next agenda.
(6) Add Shop Roll-up Doors with automatic controllers – Mr. Andrews would like to add automatic garage doors to the shop building. Bid for received in the amount of $7284.00.
(7) Service Agreement with GenTech for generator service – Mr. Sullivan will review the agreement for the next meeting.
(8) August (to date) influent, discharges and compliance status – Report on file.
6. Administrative Update:
A. Office Manager’s general operational update
(1) Safety Audit conducted July 21, 2008 – Received Safety Audit and the employees are in the process of taking care of the deficiencies.
(2) General Report
(3) Status of Sewer Service Connection Permits
(4) July direct disbursements and transfers to the County
Report on file in District Office.
7. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding the District’s Designated Management Area and annexations by the City of Eloy:
10. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation:
Motion made by Member Campion to convene into executive session for Item Number 7 and Item Number 10. Motion seconded by Member McKenzie. Vote – 5 Ayes. Motion carried.
Convened into Executive session at 7:12 p.m.
Reconvened Regular Meeting at 8:04 p.m.
8. Discussion and possible direction regarding meeting with the City of Eloy regarding the District’s Designated Management Area and annexations by the City of Eloy: Board directed Mr. Sullivan to prepare an agenda for the meeting with The City of Eloy.
9. Discussion and possible action regarding letter received from the City of Casa Grande regarding their DMA application: Mr. Sullivan will draft a response letter to the City of Casa Grande.
11. Direction or authorization regarding the Reclaimed Water Reuse Agreement with the Arizona City Golf Course and related litigation: No direction or authorization.
12. Review and approval of Minutes:
A. Regular Meeting: August 6, 2008
Special Session: August 13, 2008
Motion made by Member Miller to approve the minutes of the Regular Meeting minutes of August 6, 2008 and the Special Session minutes of August 13, 2008 as presented. Motion seconded by Member Borboa. Vote – 5 Ayes. Motion carried.
13. Call to the Public: No public comment.
14. Set future meeting dates:
Regular Meetings: September 3, 2008
September 17, 2008
October 1, 2008
October 15, 2008
Work Session: September 15, 2008 @ 4:00 p.m.
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
15. Discussion and action regarding all Future Agenda items and concerns:
* 09/03/08 - Gen Tech service agreement.
* 09/03/08 - Purchasing policy and Job Order Contracting
* 09/03/08 - Condition of recharge facility
* 09/03/08 - Discussion of the meeting with the City of Eloy
* 09/03/08 - Arizona Water & Wastewater Response Network
* 09/03/08 - Staff Reports
* 09/03/08 - Report on SBR Tank #3 repair work
* Near Future - New Admin Building Planning & Development
* Future - Wastewater and Collection System Master Plan
* Future - Reclaimed Reuse Agreement
* Future - Mesquite Assisted Living Facility
* Future - Location for Satellite Plant
16. ADJOURN: Motion made by Member Miller to adjourn. Motion seconded by Member Campion. Vote – 5 Ayes. Motion carried.
Meeting adjourned at 8:08 p.m.
Date: * _09/03/2008__ Signature: _____ _________________________
Clerk of the Board
