REGULAR MEETING JUNE 4, 2008
The Arizona City Sanitary District Board of Directors held a Regular Meeting at 6:00 p.m., Wednesday, June 4, 2008, at the regular meeting place of 12922 S. Kashmir Road, Arizona City, Arizona.
Board Members Present: Richard Autry, David Campion, William Miller
Board Members Absent: Joanne McKenzie, Cecil Borboa
Staff Present: Gary Boileau, Mary Boileau, Susan Versluis
Guests: William Sullivan, CGSUS; Randy Tirpak, Brown and Caldwell; Peter Livingston, Bosque Engineering; Kim Allen, Resident
1. Call to Order: Chairman called meeting to order at 6:00 p.m.
2. Welcome to Guests – Chairman’s comments: Chairman welcomed guests
Order of Agenda changed to start with Item No. 4.
4. Discussions and possible action regarding start of construction of the double T-Clips:
5. Engineering update regarding plant modifications (Safety Issues):
Items Number 4 and Number 5 discussed together. Mr. Tirpak reported that by Friday June 6, 2008, his office will have 95% completed plans and specifications on the safety related issues.
The repair of the clips and T’s were not in the original scope of work. They were added later when the damage was discovered. The original rough estimate for the repair of the clips and T’s was $80,000.00.
The District currently has one tank out of service. Brown and Caldwell recommended the District start with this tank. They have found a Company (Opt Co, Inc) who has given a price of $14,843.00 for sand blasting and grinding down to bare metal and an additional $4,720.00 to have a corrosion expert (Corrosion Probe) come in to assess the damage, prime the surface with product specified by Corrosion Probe and apply a finish coat to the area. The pricing obtained is contingent upon no additional corrosion being found.
The Board has determined that because of three issues (1) Urgent Safety Issues, (2) Limited number of corrosion experts, (3) Companies would be bidding in the dark until the problem is uncovered. Because of these three (3) issues, the District Board decided to not go out for bid on this project. Instead, they will use the Companies that Brown and Caldwell recommend. Before any work will commence, the District will need a signed contract with Opt Co Inc. and assurances from Brown and Caldwell that they will have a Representative on site to oversea the project.
Motion made by Member Campion to approve the project, pending contract review by council and assurances from Brown and Caldwell to have the contractors start working on the tank that is currently out of service. Motion Seconded by Member Miller. Vote – 3 Ayes. Motion Carried.
Mr. Tirpak will set up a meeting next week at his Offices.
Original order of agenda resumed.
3. Discussion and possible action regarding the Recharge Project:
Mr. Livingston reported that DWR (Department of Water Resources) will be at the project, Thursday, June 5, 2008 at 10:00 a.m. to certify the project and to issue the Operating Permit. Mr. Livingston gave the District the as-built for the recharge project.
Mr. Boileau and Mr. Livingston discussed who would be responsible for sampling and testing. Mr. Livingston’s Company will be responsible for the costs of the testing but would like for the District to pull the samples and submit them to the laboratory.
Discharge will not begin until July 1, 2008 because of testing requirements.
A follow up letter will be sent to Mr. Auza to inform him the recharge is up and running and we will not be sending water to the farm any longer.
6. Discussion and update regarding sewer infrastructure to Live Oak Ranch Subdivision: Board was provided pictures showing an area where the ground had collapsed over the main line extension for about a 150 foot stretch.
Motion made by Member Campion to hire a camera Company to video the line and see if there is any damage to the pipe. Motion seconded by Member Miller. Vote – 3 Ayes. Motion Carried.
If there is no damage to the line, District employees will scrape off the top layer and backfill that stretch of line.
7. Discussions regarding possible donation of land for future treatment plant: Member Miller reported that Walton Int’l had designated an area for a waste water treatment plant and recharge project. They are willing to donate this land to the District in exchange for water credits etc. Mr. Tirpak’s office is working on a report showing how much acreage is needed and where the best area would be. Further discussions tabled until Engineering Report is completed.
8. Discussions regarding quarterly District Newsletter: The Board feels that they need to let the Public know what is happening with the District. Several options were discussed and of course the cheapest would be mailing with our regular bills.
Member Miller, Member Autry, and Mr. Sullivan will have sample letters ready at the next meeting.
9. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(1) for the purpose of performing Performance Reviews for the Plant Superintendent and the Office Manager.
Motion made by Member Campion to convene into executive session. Motion Seconded by Member Miller. Vote – 3 Ayes. Motion Carried.
Recessed into Executive Session at 7:03 p.m.
Reconvened Regular meeting at 8:30 p.m.
10. Review and approval of Minutes:
A. Regular Meeting: May 21, 2008
Motion made by Member Miller to approve the minutes of the May 21, 2008 Regular Meeting as presented. Motion seconded by Member Campion. Vote – 3 Ayes. Motion Carried.
11. Call to the Public: No Public Comment
12. Set future meeting dates:
Regular Meetings: June 18, 2008 Public Hearing
July 2, 2008
July 16, 2008
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
13. Discussion and action regarding all Future Agenda items and concerns:
* 06/18/08 - Mesquite Assisted Living Facility
* 06/18/08 - Staff Reports
* 06/18/08 - Public Hearing (Budget & Rates)
* 07/02/08 - New Admin Building Planning & Development
* Future - Location for Satellite Plant
14. ADJOURN: Motion made by Member Campion to adjourn. Motion seconded by Member Miller. Vote – 3 Ayes. Motion Carried. Meeting adjourned at 8:34 p.m.
Date: * _06/18/2008__ Signature: _____ _________________________
Clerk of the Board
