REGULAR MEETING MAY 21, 2008
The Arizona City Sanitary District Board of Directors held a Regular Meeting at 6:00 p.m., Wednesday, May 21, 2008, at the regular meeting place of 12922 S. Kashmir Road, Arizona City, Arizona.
Board Members Present: Richard Autry, David Campion, Joanne McKenzie, William Miller
Board Members Absent: Cecil Borboa
Staff Present: Gary Boileau, Mary Boileau, Susan Versluis
Guests: William Sullivan, CGSUS; Randy Tirpak, Gary Neuman, Brown and Caldwell; Darin Ethington, Mesquite Assisted Living Center; Kim Allen, Resident
1. Call to Order: Chairman called meeting to order at 6:00 p.m.
2. Welcome to Guests – Chairman’s comments: Chairman welcomed guests
3. Discussion and possible action regarding providing sewer service to Mesquite Assisted Living facility:
Darin Ethington asked the Board what was needed from them so the District would advise Pinal County that the District was going to accept his waste through vault and haul. Mr. Sullivan’s office is working on the financial agreement. Mr. Ethington was told that the District will require a $15,000.00 deposit, that the District will charge fifteen (15) cents per gallon for vault and haul, and that the District will require Mesquite Assisted Living to annex into the District. Mr. Sullivan’s office will send a letter agreement outlining these requirements to Derrick Ethington by next week. When the requirements of the letter agreement are met the District will provide Mesquite with the letter they need for Pinal County. In the mean time the District and Mr. Sullivan’s office will work on the full agreement and the amount of the fees that will be charged to Mesquite for hook up, capacity, and usage.
The District has received an e-mail from Fidelity National Title confirming that Mesquite is going to deed the portion of their property that the lift station will be on over to the District.
4. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for discussion or consultation for legal advice with the District Attorney in order to consider its position and instruct its attorneys regarding the Board’s position regarding a potential contract with Mesquite Assisted Living Center that is the subject of negotiations: No executive session needed.
5. Discussion and possible direction regarding sewer service to Mesquite Assisted Living facility: No further discussions at this time.
6. Discussion and possible action regarding Scope of work and fee schedule to complete the DMA / District boundary Master Plan:
Gary Neuman presented a scope of work and fee schedule for the Waste Water Collection System Master Plan. This master plan will marry up with the master plan that Brown and Caldwell is doing for the treatment plant. The report is on file at the District Office. Ultimately when the two master plans are done they will define what is or could be needed for collection and treatment of the District’s entire DMA.
Motion made by Member Campion to proceed with the Master Plan at a cost not to exceed $149,000.00. Motion seconded by Member Miller. Vote – 4 Ayes. Motion carried.
7. Update regarding structural issues to the tank roofing system:
The immediate concern is to repair the clip supports and to put something in place to distribute the load from the A frame (gantry crane) when in use. In the long term, if the tanks are going to be retained and used a new roof made of aluminum will be needed. Board instructed Brown and Caldwell to go ahead and find a contractor who can work with them to get the clips repaired and find out how the weight on the A frame can be distributed over a larger area (i.e. metal sheets under the legs).
8. Discussion regarding possible changing out of the entire Aquatec system:
Brown and Caldwell went to three SBR suppliers and gave them information on our plant and obtained pricing on new equipment that uses electric motors instead of hydraulic. The prices, for parts only, for only part of the SBR’s, ranged from $295,000.00 to $440,000.00. These prices could go up by a factor of 4 with labor, installation, electrical, etc. Brown and Caldwell was then instructed to get full pricing for a full change out from those Companies. If we get the electric motors from Aquatec we would not have to change out all of the equipment, only the motors. Brown and Caldwell will try to get a price from Aquatec on this. The programmers at Brown and Caldwell are now able to get into the control panel and make changes that the District may need for operational issues.
9. Discussion and possible action regarding the Recharge Project: No update at this time.
10. Discussion and possible action regarding the Reclaimed Water Reuse Agreement with the Arizona City Golf Course:
11. Call for motion to convene into Executive Session pursuant to A.R.S. §38-431.03(A)(3) and (4) for the purpose of obtaining legal advice and/or for discussions or consultation with District’s legal counsel to consider the District’s position and instruct its representatives regarding Reclaimed Water Reuse Agreement with the Arizona City Golf Course:
Motion made by Member Miller to convene into executive session. Motion seconded by Member Campion. Vote – 4 Ayes. Motion carried.
Convened into executive session at 7:25 p.m.
Reconvened into regular session at 8:10 p. m.
12. Discussion and possible direction regarding Reclaimed Water Reuse Agreement with Arizona City Golf Course: No discussions at this time.
13. Discussion and possible action regarding Resolution No. 2008-13 calling for an election to be held for the purpose of electing three (3) Members to the Governing Board each for a term of four (4) years
14. Discussion and possible action regarding Resolution No. 2008-14 designating a party Signatory for all Accounts Administered and held by the Pinal County Treasurer’s Office for Fiscal Year ending June 30, 2009
15. Discussion and possible action regarding Resolution No. 2008-15 authorizing the pooling of District Funds with other Pinal County funds for investment and reinvestment purposes as authorized by law
16. Discussion and possible action regarding Resolution No. 2008-17 authorizing the County Treasurer’s Office to open a new fund account entitled “Debt Repair and Replacement Fund”
Motion made by Member Miller to adopt Resolution No. 2008-13, 2008-14, 2008-15, and 2008-17. Motion seconded by Member McKenzie. Vote – 4 Ayes. Motion carried.
17. Review and discussion regarding the draft budget for FY 2008-2009 and review of the draft rate study:
Budget: Staff instructed to raise the cost of changing hydraulic motors to electric from $200,000.00 to $400,000.00 and to bring that $200,000.00 into the budget out of reserves.
The fee schedule will be changed to reflect a $1,000.00 per lot surcharge for the Lie Oak, Phase I lots to recover the District’s cost of finishing the sewer system in the event that the bank does not reimburse the District.
18. Adopt Fiscal Year 2008-2009 Budget for publication and set Public Hearing date:
19. Adopt proposed Rates for Fiscal Year 2008-2009 and set Public Hearing date: Motion made by Member Miller to adopt the proposed 2008-2009 budget and rates and set the public hearing date as June 18, 2008 at 6:00 p.m. Motion seconded by Member Campion. Vote – 4 Ayes. Motion carried.
20. Discussion and possible action regarding Resolution No. 2008-16 declaring intent to amend certain Rates, Charges and Fees: No discussion or action at this time.
21. Review and approval of Minutes:
A. Regular Meeting: May 7, 2008
B. Special Session: May 14, 2008
Motion made by Member Miller to approve the minutes of the May 7, 2008 and May 14, 2008 as presented. Motion seconded by Member Campion. Vote – 4 Ayes. Motion Carried.
22. Call to the Public: No public comment.
22. Set future meeting dates:
Regular Meetings: June 4, 2008
June 18, 2008
July 2, 2008
July 16, 2008
* Meetings are scheduled for 6:00 p.m. unless otherwise noted
24. Discussion and action regarding all Future Agenda items and concerns:
* 06/04/08 - Quarterly Newsletter
* 06/04/08 - DMA/District Boundary Master Plan
* 06/04/08 - Reclaimed Reuse Agreement
* 06/04/08 - Recharge Project Update
* 06/04/08 - Mesquite Assisted Living Facility
* 06/04/08 - Staff Reports
* 06/04/08 - Managers Performance Reviews
* 06/18/08 - Public Hearing (Budget & Rates)
* 07/02/08 - New Admin Building Planning & Development
* Future - Location for Satellite Plant
25. ADJOURN:
Motion made by Member Campion to adjourn. Motion Seconded by Member Miller. Vote – 4 Ayes. Motion carried.
Meeting adjourned at 8:23 p.m.
Date: * _06/04/2008__ Signature: _____ _________________________
Clerk of the Board
